2025 Vendor & Booth Info:

EAST HAMPTON OLD HOME DAYS ASSOCIATION

MERCHANDISE VENDORS CONTRACT ~ JULY 10, 11, & 12, 2025

BEVIN PARK GROUNDS, CENTER SCHOOL, 7 SUMMIT STREET, EAST HAMPTON, CT 06424

PLEASE FILL IN ALL BLANKS CONTRACTS MUST BE POSTMARKED BY MAY 25, 202555

FEE PAYMENTS MUST BE RECEIVED BY JUNE 10, 2025

ATTENTION NEW PROCEDURE: 2025 Merchandise Vendors: Linda Wallace, Chair, upon receipt of your contract, will contact you first-come, first-served to ask your choice of merchandise booth location according to the grounds map attached.  

Do not send a check until your contract has been accepted. You will be contacted personally.

Print Contact Name: _______________________________Print On-site Contact Name: ____________________________

Business Name or Organization: _________________________________________________________________________

Address: Street __________________________________ City __________________________ State ______ Zip _______

Business Telephone: ______________________________ On-site Cell: _________________________________________

e-mail: _________________________________________ Website (if available) __________________________________

Please check or fill in the appropriate lines to apply for the following type of vendor: (One tent space) 

Number of 10’ x 10’ vendor spaces____________

ELECTRICITY:

_____ no electricity needed 

_____ 110-volt connection  $25 each 

_____ 220-volt connection $100 each 

ATTENTION: END BOOTH SUPER PREMIUM SPOTS  MERCHANDISE VENDORS ONLY NEW FOR 2025: 

The Old Home Day Association has voted to add a special fee for any merchandise vendor who wishes to choose an end space to set up their booth, giving them a 2-sided open-end advantage. It is $25 for the whole weekend. No increase in electricity. It gives the vendors two (2) entrance ways, one on the Vendor’s Walk-Way, and the other entrance at the end of the row. There will be 10 special booths for these Premium Spaces.

_____ YES, I WANT TO SET UP IN AN END BOOTH SUPER PREMIUM LOCATION at $25 extra for the weekend.

FEE SCHEDULE: Please check one: 

_____ Commercial Business Product or Service  $350 

_____ First Timer Commercial Business Product or Service   $200 

_____ Merchandise vendor (ex. t-shirts, clothing, hats, purses, books) $100  

_____ First Timer Merchandise vendor    $75 

_____ Handcrafted crafts and jewelry vendor  $50 (crafts and jewelry must be handmade, not purchased to sell)

_____ Youth handcrafters 18 and under    $25 (crafts and jewelry must be handmade, not purchased to sell)

_____ Non-profit distribution of information**  $25 (If selling any product, raffle ticket, etc.) 

_____ Non-profit distribution of information**  Fee waived. (No selling of any products, raffle ticket, etc.)

** No distribution of flyers or brochures due to problems it creates for maintenance/trash removal. Acceptable if given in tote bag. 

(Business cards, souvenirs are okay for distribution). 

_____ Other: __________________________  Fee to be determined______ 

Detailed Description of your menu or product/craft to be sold or how information is to be distributed: (use the reverse of this sheet to continue your description.) ____________________________________________________________________________

­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­________________________________________________________________________________________________________(over)

REQUIRED: Footprint measurements of any additional vehicle, truck, trailer, etc. that will be used in the operation of your booth and type of vehicle: __________________________________________________________________________________________

REQUIRED, 1st Timers: Please send 2-3 photos with contract to show examples of the products, crafts, etc., to be sold. __________

I HAVE READ THE MERCHANDISE VENDORS INFORMATION FOUND ON PAGES 1-7 AND UNDERSTAND IT IN FULL. I UNDERSTAND THAT THE POLICIES ARE STRICTLY ENFORCED. I HAVE READ AND AGREE TO THE TERMS OF THE OHDA REGULATIONS, FEES, AND OTHER INFORMATION THAT GOVERNS MY PENDING APPROVAL AS A VENDOR FOR OLD HOME DAYS ON JULY 10, 11, AND 12 2025. I CERTIFY THAT I AM THE RESPONSIBLE PARTY AND WILL BE ONSITE DURING THE EVENT TO ENSURE PROPER PROCEDURES AND CLEANLINESS.

Signature ___________________________________________Print_________________________________ Date _____________

REGISTRATION  ~ FOR ALL MERCHANDISE VENDORS 

The location of the festivities will be held on the grounds of the Bevin Park,

East Hampton Center School, 7 Summit Street, East Hampton, Connecticut

NOTE: The Vendors Chair contact e-mail for 2025 Linda Wallace, is Vendors.EHOHD@aol.com

1. Please register by mail or email by completing the application/contract found online at our website:  EHOHD.org

2. The application/contract is found on page one (1) of this document.  You will be notified by phone regarding your acceptance by the Vendors and Booth Chair, Linda Wallace. 

3. The required Hold Harmless Insurance Agreement form is found on page 7 of the document.

 4. 2025 NEW POLICY FOR MERCHANDISE VENDORS: Vendors CAN choose their location in the vending area on a first-come, first-served basis. SPACES WILL NO LONGER BE ASSIGNED. Linda Wallace will contact you by phone to receive your choice. Postmark on mailed contract envelope or date on email will determine order of telephone calls to vendors.

IMPORTANT DEADLINES ~ NEW POLICY:

The person in charge of the booth/vendor or canopy area must complete the official contract. The contract MUST be submitted to Linda Wallace, Vendors and Booths Chair at PO Box 124, Cobalt, CT 06414, or by e-mail to Vendors.EHOHD@aol.com BY May 25, 2025. NO contract will be accepted after Tuesday, June 10  (30 days before the first day of the Old Home Days event, July 10). NEW 2025: A signed contract is required to reserve your booth space. This CONTRACT must be received on or before May 25, 2025, and the FEE balance is due June 10, 2025. No Exceptions!

5. Merchandise vendors may request more than one site with the appropriate fee. 

6. Tents /Canopies: Vendors must provide their own professionally-made tents/ canopies, generally 10’ x 10’ per space.  Tents or canopies must be adequately staked to the ground to avoid problems with wind and/or rain. All vendors must also provide their own chairs, tables, etc. Only space is provided by OHDA.

7. Merchandise vendors must be set up by 4:00 PM on Thursday, July 10, 2025, and Friday, July 11, 2025. Set-up for Saturday must be done by 9:00 AM. Due to the Saturday parade, many streets are closed, and you will not have vehicle access to the grounds after 10:00 AM.

8. Any merchandise vendor can set up as early as Sunday, July 6th, the weekend before the Old Home Days Celebration at the risk of the owners/operators. Please contact Linda Wallace at 860-685-1361 (cell) to advise her that you will be setting up early. 

GENERAL REGULATIONS:

1. The festivities will be held rain or shine.

2. By partaking in the 2025 Old Home Days event, you agree to defend, indemnify, save, and hold OHDA harmless from any and all demands, liabilities, losses, costs, and claims, including reasonable attorney’s fees associated with your participation in this year’s festivities.

3. Any personnel/volunteers/vendors with undiagnosed fever, diarrhea, or vomiting are prohibited from working 72 hours after they become symptomatic. If there are any questions regarding this, please contact Chatham Health District at 860-365-0884.

4. The Old Home Days Association (referred to hereafter as “OHDA”) has the exclusive right to sell soft drinks and water. Barring approval from the OHDA, no other vendors are permitted to sell liquid refreshments from their booths.

5. All booths are working in conjunction with the OHDA and are under their supervision.

6. All Vendors/Exhibitors are responsible for knowing and must comply with all federal, state, and local statutes. 

7. The OHDA is not responsible for any lost or stolen merchandise or other items. 

8. Only the item(s) specified in this contract may be sold at your booth. No other items may be sold at any time.

9. There may be similar crafters or merchandise non-food vendors accepted to be vendors, but the OHDA will attempt to be selective in the number of similar vendors. For example, there may be more than one vendor selling bracelets and necklaces and the like, or different types of clothing, etc. 

10. Any vendor observed selling or giving any items not contracted with the OHDA may be asked to leave the grounds immediately. Should that arise, no refund will be provided.

11. No vendor may sub-let their booth to another private party. This will be strictly enforced.

12. The OHDA reserves the right to inspect your booth at any time between set-up and take-down and at any time the  OHDA receives a legitimate complaint(s), such legitimacy to be determined by the OHDA.

13. All Vendors are required to keep their area clean and free of hazards at all times. No vendor is permitted to leave or discard merchandise, trash, or cartons at their location. All booth trash and trash from the vendor’s activities must be removed by the vendor, except for the public’s trash accumulated in the trash cans provided for the public’s use. OHDA will have volunteers remove trashcan contents as needed. 

14. Vendors may not place items for display or sale out of their designated area or in any walkway or aisle. Aisles and walkways are to be always kept clear for customer traffic.

15. All vendors are required to have hand sanitizer at each booth. 

16. PETS: No dogs or pets will be allowed on the premises of the Bevin Park (Center School) grounds unless the animal is a registered companion or guide dog. Registered companions and guide dogs are encouraged to attend, but must wear their official vests. Owners must have a copy of permit for identification. This will be strictly enforced.

17. OPERATION OF VENDOR SPACE: Courtesy and politeness to the public are mandatory. OHDA patrons shall not be disturbed or hindered in any way by the vendors or their agents, or subjected to offensive or obscene conduct or profane language. Any violation of these rules may result in immediate dismissal or cancellation of contract and removal of possessions from the vending space. No game, show, or sale of novelties shall be permitted at the 

vendor’s area that does not meet with the approval of the OHDA. No vendor shall operate in a manner that presents a safety hazard or nuisance to the patrons or general public. If the OHDA deems that this directive is violated, the operation will be suspended until corrections are made to the satisfaction of the Management of the OHDA. False or misleading advertising by banner, word of mouth, or otherwise is prohibited. 

18. PROHIBITED ITEMS: THE SALE OF FIREARMS, AMMUNITION, EXPLOSIVE MATERIALS, CHEMICALS, PORNOGRAPHIC  or OFFENSIVE MATERIALS, LIVESTOCK, PETS, DRUGS OR DRUG PARAPHERNALIA, ALCOHOLIC BEVERAGES, FIREWORKS, PIERCING, SILLY STRING, OR ANY SERVICE THAT MAY BE DEEMED OFFENSIVE BY MANAGEMENT IS ADDITIONALLY STRICTLY PROHIBITED. MANAGEMENT RESERVES THE RIGHT TO HAVE ANY ITEM OR ITEMS REMOVED FROM SALE AT ITS SOLE DISCRETION.

Please note that the beverage (beer) booth on the property of the Airline Bicycle Shop (previously occupied by the East  Hampton American Legion) is not located on the Old Home Days official grounds and the East Hampton VFW Post 5095  is selling its beverages independently from the OHDA.

ELECTRICITY

1. If you request on your contract, your booth will be provided with one or more 110-volt service (20-amp plug). The fee for this service connection and usage is $25 for each 110-volt service for all 3 days. 

2. If your booth requires 220-volt service, you will be required to pay $100 for each service connection.

3.  Each booth must be equipped with a ground fault protector.

4. Any booth requiring special electrical hookups will have to contract with the site Electrician (name and contact information will be provided upon request). The OHDA will not be responsible for the cost of properly hooking up a booth. This request must be submitted by June 1, 2025. Failure to meet this deadline may result in no electricity being available and/or provided for your booth. If your booth has requested electricity, it will be in place by 4 PM on Thursday, July 10, 2025, barring any unforeseen circumstances.

PARKING

1. Please note that all vehicles must be off the grounds when the festivities end. You are not obligated to remain on 

the grounds after sunset, but you will not be able to bring your vehicle onto the grounds until after the festival 

closes. Keep in mind that the grounds are generally inactive on Saturday until after the parade ends at about 

12:30-1:00 PM, but vendors are free to open anytime in the morning.

2. Parking will be available at the Chatham Museum (on Bevins Blvd) for a nominal fee.

FIRE MARSHALL REQUIREMENTS:

1. Per order of the East Hampton Fire Marshall, all propane gas tanks and hoses must be properly secured and will be inspected. All booths must have a properly working and inspected fire extinguisher. 

2. Any questions regarding the above or of this nature should be directed to the East Hampton Fire Marshall at 860-

267-0088 or firemarshall@easthamptonct.org.

MERCHANDISE VENDOR INSURANCE:

1. Proof of liability insurance (electronic submittal preferred) or a Hold Harmless Agreement  (found on page 7) in lieu of insurance is acceptable and required for all merchandise vendors.

2. It is recommended that Vendors purchase, at their own expense, the insurance coverage identified below in an amount, equal to or in excess of the policy limits stipulated. This is not required, but vendors must agree and understand that they are responsible financially for any injury or damage that may occur. 

3. COMMERCIAL GENERAL LIABILITY INSURANCE with the following minimum limits and extensions of coverage are suggested: (see page 5).

Personal Injury and Property Damage: $1,000,000 per occurrence   and  $2,000,000 aggregate 

Coverage Extensions:  Premises/Operations Coverage  Blanket Contractual Coverage        Products/Completed Operations Coverage  Broad Form        Property Damage Coverage 

COMPREHENSIVE AUTOMOBILE LIABILITY INSURANCE 

with the following minimum limits and extensions of coverage: 

Bodily Injury and Property damage:  $1,000,000 per occurrence    and    $2,000,000 aggregate

4. The Vendor’s liability policy should state that this insurance is primary and non-contributory. The Certificate of Insurance must be received by the OHDA on or before June 10, 2025.

5. THE CERTIFICATE OF INSURANCE SHOULD SHOW $2,000,000 of general liability and auto liability coverage. The certificate of insurance must show as holders: The Town of East Hampton, the East Hampton Board of Education, and the East Hampton Old Home Days Association, P.O. Box 213, East Hampton, CT 06424, as the insured. 

NOTE: Please mail to Linda Wallace, PO Box 124, Cobalt, CT 06414.

6. Vendor is responsible for carrying the appropriate insurance for their business and is responsible for carrying the appropriate licensing for their business. Vendors are responsible to collect and report the appropriate sales tax where applicable.

7. DAMAGE-LOSS-INJURY- All reasonable precautions against damage, loss, or injury by fire, water, storm, strikes, or Acts of God will be provided. The OHDA DOES NOT insure nor does it assume any liability for the safety or property from theft, damage, injury, or vandalism. Each vendor shall secure all valuable materials or merchandise during the OHDA hours of operation and then remove all materials by the end of the operation. The OHDA’s insurance policy does not cover the liabilities of vendors/ exhibitors. Leaving any valuables, materials, merchandise, and the like overnight is at the operator’s own risk. The OHDA is not responsible for any items left overnight. Security is only provided on Friday and Saturday nights

CANCELLATION – It is mutually understood and agreed that in the event of fire, windstorm, Act of God, Act of War, or Public Authority, riot, accident, strike, scarcity of energy, virus pandemic, or any disaster beyond the control or power of either party, preventing the holding of the OHDA festivities in full or part, neither party shall hold the other liable for damages of any kind.

The Old Home Days Association hopes that all our merchandise and  food vendors 

have a successful operation during

the “Salute to Small Town Business” 2025, 

“Glorious Celebration”.

For answers to any questions, please contact:

Linda Wallace,  Vendors.EHOHD@aol.com

Cell 860-685-1361  

This contract has been revised: May 1, 2025.

EAST HAMPTON OLD HOME DAYS ASSOCIATION

TOWN OF EAST HAMPTON, CONNECTICUT

For all merchandise vendors and booth operators except Food Booths

HOLD HARMLESS AGREEMENT

Date(s) of use: July ___, 2025 to July ___, 2025 (Use setup date through take down date)

This Hold Harmless Agreement must be completed and signed by the applicant seeking to use the Bevin Park (Center School) grounds, located at or adjacent to 7 Summit Street, East Hampton, CT 06424 during the “East Hampton Old Home Days” events, (the premises).

PLEASE PRINT:

Applicant, ____________________________________________, hereby agrees that it shall, at all times, defend, and 

indemnify, protect, and save harmless, the Town of East Hampton and its officers, agents, and employees, the East 

Hampton Board of Education and its officers, agents, and employees, and the East Hampton Old Home Days Association 

and its officers, agents, and employees from and against any and all liabilities, actions, claims, damages, losses, 

judgments, cost, and expenses (including but not limited to attorney fees) arising out of injuries to any person, part 

or entity, Vendor is responsible for carrying the appropriate insurance for their business and is responsible for carrying

the appropriate licensing for their business. 

The vendor is responsible for carrying the appropriate insurance for their business and is responsible for carrying the appropriate licensing for their business. The Old Home Days Association, the Town of East Hampton, and the East 

Hampton Board of Education does not carry insurance of any kind to cover the vendor’s losses, both personal injuries, 

and material, for their business.

(Please fill in all spaces)

Business Name: ___________________________________________________________________________________

Contact Information: 

Address: __________________________________________________________________________________

Telephone number: _______________________________ Cell: ______________________________________
 E-mail: ____________________________________________________________________________________

Do you carry appropriate insurance as described in above paragraph beginning with the word: Applicant? Yes __ No __

If you carry appropriate insurance, name and address of insurance company:

Insurance Company ________________________ Address _________________________________________________ Policy Number ___________________________ Dates in effect ____________________________________________ 

Applicant’s Signature ________________________________ Print ___________________________ Date: __________